5 raise request letter and email templates: booking the meeting, a formal request, a market adjustment, a bigger role, and following up after a no.
Worth It: The Salary Negotiation Guide for Women by Bhumika AT — Scripts, 10 email templates and worksheets for your first offer, your next one and every raise in between. Buy on Amazon.com · Amazon.co.uk · Amazon.de · Amazon.in
A good raise request letter does not try to win the argument on paper. It books the conversation, sets out your case in two or three lines, names a number and makes it easy for your manager to say yes to a meeting. Below are 5 raise request letter and email templates — to book a meeting, to follow up in writing, to ask for a market adjustment when you are underpaid, to ask after taking on more responsibility, and to follow up after a no.
Keep it to one screen: Under 200 words is plenty. Your manager may forward it to HR or their own manager, so write it as if it will be read by someone who does not know your work.
Booking the conversation:
Subject: Request to discuss my compensation Hi [Manager's name], I'd like to set up a short meeting to discuss my role and compensation ahead of the review cycle. I'm enjoying the work and would value your view on how my pay reflects what I'm now doing. Would [day] or [day] work for 20 minutes? Thank you, [Your name]
Raise request letter:
Subject: Salary review request — [Your name] Dear [Manager's name], Thank you for your support over the past year. I am writing to request a review of my salary. Since my last salary review in [month, year], I have: - [Result 1, with a number — e.g. reduced processing time by 30%] - [Result 2 — e.g. led the launch of X, used by Y customers] - Taken on [new responsibility — e.g. managing two junior colleagues] Based on these contributions and on market pay for similar roles, I would like to request an increase in my salary to [amount]. I would welcome the chance to discuss this with you. Would [day] or [day] suit you? Kind regards, [Your name]
Market adjustment request:
Subject: Request for a market salary adjustment Hi [Manager's name], I'd like to raise my compensation with you. I've looked at the market for my role — including posted ranges for similar [job title] positions in [city or region] — and they sit around [range]. My current salary is [amount]. I really value working here, and I'd like to ask for an adjustment to [amount] to bring my pay in line with the market. Could we discuss this in our next one-to-one? Thank you, [Your name]
Bigger role, bigger pay:
Subject: My role and compensation Hi [Manager's name], Over the past [period], my role has grown to include [responsibility 1] and [responsibility 2], which are usually part of a [higher job title] position. I'm glad to have taken these on. I'd like to discuss updating my title and salary to reflect the role I'm now doing — I was thinking of [amount], in line with similar roles. Could we find time this week? Best regards, [Your name]
Agreeing a next step:
Subject: Following up on our conversation Hi [Manager's name], Thank you for talking with me about my salary. I understand it isn't possible right now. To make sure I'm focused on the right things, could we agree on what I'd need to achieve for an increase to be possible, and set a date to review it — perhaps in [three months]? Thanks again, [Your name]
Use the letter to book the meeting and put your case on record, then make the ask in person or on a call, where you can answer questions. Afterwards, send a short email confirming anything you agreed, such as a new salary, a review date or the criteria you need to meet.
In the book: Worth It includes 10 ready-to-use email templates and a script library for raises, reviews and promotions, with replies to "That's the top of the band".
Ten ready-to-use email templates and the full script library. See the book: Worth It
Thank your manager, list two or three results with numbers and any new responsibilities, name the salary you are asking for and why, and request a meeting with two suggested times.
Yes. A specific number, backed by market data or a bigger role, is much harder to wave away than a general request for more.
Under 200 words. It should set up a conversation, not replace it.
Show the market data — posted ranges and salary surveys for your role and location — and ask for a market adjustment to a specific amount.
Thank them, then ask what you would need to achieve for an increase and suggest a date to review it.
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